900 Objectives of Buildings & Sites

It is the goal of the Board to provide sufficient District buildings and sites for the education program. The Board will strive to provide an environment which will encourage and support learning.

In providing this environment, the District buildings and sites will accommodate the organizational and instructional patterns that support the education program. The Board has final authority to determine what is necessary to meet the needs of the education program.

It is the responsibility of the superintendent to oversee the day-to-day operations of all District buildings and sites and to notify the Board of areas in need of improvement.

---------------------------------------------------------------------------------------------------------------

Approved: 11/14/67

Reviewed:  8/12/19

Revised: 4/11/11; 7/8/13

901.1 Building & Site Long Range Planning

As part of the Board's long-range plan for the District's education program, the Board shall include the buildings and site needs for the education program. The long-term needs for building and sites shall be discussed and determined by the Board. It shall be the responsibility of the Superintendent to provide information to the Board including, but not limited to, enrollment projections and education program requirements.

---------------------------------------------------------------------------------------------------------------

Approved: 7/8/13

Reviewed: 8/12/19

Revised:

901.2 Building & Site Surveys

The Board may engage the services of consultants or other personnel to study the needs of the District pertaining to buildings and sites in order to provide the education program. The results of these services will be considered in planning the education program and in making decisions about the improvement and acquisition of additional buildings and sites.

It is the responsibility of the Superintendent to make a recommendation to the Board regarding the need for such services and who should perform such services for the Board.

---------------------------------------------------------------------------------------------------------------

Approved: 11/14/67

Reviewed: 

Revised: 4/11/11; 7/8/13; 8/12/19

901.3 Building and Site Acquisition

Buildings and/or sites acquired by the Board will meet or, upon improvement, be able to meet the specifications set out by the Board prior to using the building and/or site for the education program. The Board may meet in closed session to discuss potential purchases of buildings and/or sites.

 

It is the responsibility of the Superintendent to assist the Board and to make recommendations concerning the acquisition of buildings and/or sites.

---------------------------------------------------------------------------------------------------------------

Approved: 11/14/67

Reviewed: 8/12/19

Revised: 4/11/11; 7/8/13

901.4 Educational Specifications for Buildings & Sites

The Board and/or superintendent may appoint a committee of consultants, employees, citizens, or others to assist the Board in developing the educational specifications that will be used by the architect in planning District buildings. Educational specifications will be formulated in such a way that they will encourage the teaching and learning that will take place in the building that is planned.

These specifications will be consistent with the education program, and they will provide the architect with the information necessary to determine what is expected from the facility. The educational specifications should provide the architect with an inventory of program requirements, a statement of functional program relationships, a definition of the number and character of classrooms, a description of needed specialized instructional facilities, the educational requirements for such areas as library, outside activity sites, gymnasium, cafeteria, auditorium, administrative suite, teacher and student service facilities, and public service or community service facilities, as well as any other pertinent information that will help the architect visualize what is expected of the proposed new building, building additions, and renovation.

It is the responsibility of the Superintendent to make a recommendation to the board regarding the educational specifications of buildings and sites.

---------------------------------------------------------------------------------------------------------------

Approved: 11/14/67

Reviewed:

Revised: 4/11/11; 7/8/13; 8/12/19

902.1 Maintenance Schedule

District buildings and sites, including the grounds, buildings and equipment, will be kept clean and in good repair. Employees should notify the building principal when something is in need of repair or removal, including graffiti.

It is the responsibility of the Director of Maintenance & Operations to see to the maintenance of District buildings and sites. As part of this responsibility, a maintenance schedule shall be created and adhered to in compliance with this directive.

---------------------------------------------------------------------------------------------------------------

Approved: 11/14/67

Reviewed:

Revised: 4/11/11; 7/8/13; 8/12/19

902.2 Facilities Inspections

A program for annual inspection of the equipment, facilities, and grounds will be conducted as part of the maintenance schedule for District buildings and sites. The results of those inspections will be reported to the Board. The Board may conduct its own inspection of the District buildings and sites as it determines appropriate.

---------------------------------------------------------------------------------------------------------------

Approved: 2/11/02

Reviewed: 1/9/06

Revised: 11/16/11; 7/8/13; 8/12/19

902.3 Requests for Improvements

Generally, except for emergency situations, requests for improvements or repairs shall be made to the Superintendent by building principals and the Director of Operations. Any requirements for requests outlined in the maintenance schedule shall be followed.

Minor improvements, not exceeding a cost of $25,000, may be approved by the Superintendent. Improvements exceeding $25,000 must be approved by the Board. Routine maintenance and repairs outlined in the maintenance schedule will be followed.

---------------------------------------------------------------------------------------------------------------

Approved: 11/14/67

Reviewed: 8/12/19

Revised: 4/11/11; 7/8/13

903.1 Purchasing and Bidding

The board supports economic development in Iowa. Purchases by the school district will be made in Iowa for Iowa goods and services from a locally-owned business located within the school district or from an Iowa-based company which offers these goods or services if the cost and other considerations are relatively equal and they meet the required specifications.

All Projects

It shall be the responsibility of the superintendent to approve purchases, except those authorized by or requiring direct board action. The superintendent shall have the authority to authorize purchases without competitive bids for goods and services costing under $40,000 without prior board approval. For all purchases for goods and services costing over $40,000, the superintendent shall seek competitive bids and shall submit all bids to the board for its review.

The superintendent may coordinate and combine purchases with other governmental bodies to take advantage of volume price breaks. Joint purchases with other political subdivisions will be considered in the purchase of equipment, accessories or attachments with an estimated cost of $50,000 or more.

Public Improvement Projects

For goods and services utilized in public improvement projects, as defined under Iowa law, costing $55,000 or less, the superintendent shall receive quotes of the goods and services to be purchased prior to approval of the board.

For goods and services utilized in public improvement projects, as defined under Iowa law, costing more than $55,000 and less than $135,000, the superintendent shall receive competitive quotes of the goods and services to be purchased prior to approval of the board.

For goods and services utilized in public improvement projects, as defined under Iowa law, costing more than $135,000, the superintendent shall receive competitive sealed bids of the goods and services to be purchased prior to approval of the board, including construction contracts and school buses.

The purchase will be made from the lowest responsible bidder based upon total cost considerations including, but not limited to, the cost of the goods and services being purchased, availability of service and/or repair, delivery date, and other factors deemed relevant by the board.

The board and the superintendent shall have the right to reject any or all bids, or any part thereof, and to re-advertise. The board will enter into such contract or contracts as the board deems in the best interests of the school district. The procurement of all supplies, equipment, and services shall be initiated by the issuance of an official purchase order signed by the superintendent or by an authorized staff member. Only those supplies, equipment, and services procured by formal contract shall be exempt.

------------------------------------------------------------------------------------------------------------

Approved: 11/14/67

Reviewed: 8/12/19

Revised: 5/14/12; 7/8/13; 8/12/13; 2/9/15; 

903.1E1 Purchasing and Bidding Flowchart

903.2 Emergency Repairs

In the event of an emergency requiring the repair of a school district facility that is necessary to correct or control the situation and to prevent the closing of school, the statutory and policy provisions relating to bidding will not apply irrespective of whether the cost of the repairs exceeds the statutory minimums required by law.

It is the responsibility of the superintendent to obtain certification from the area education agency administrator stating such repairs in excess of the state limit were necessary to prevent the closing of school.

It is the responsibility of the superintendent to notify the Board as soon as possible considering the circumstances of the emergency.

---------------------------------------------------------------------------------------------------------------

Approved: 11/14/67

 Reviewed: 8/12/19

Revised: 4/11/11; 7/8/13

904.1 Lease or Sale/Disposal of District Buildings/Property/Sites

Decisions regarding the lease, sale, or disposal of real property belonging to the District shall be made by the Board. In making its decision the Board will consider the needs of the education program and the efficient use of public funds.

Prior to the Board's final decision regarding real property, the board will adopt a resolution announcing the proposed sale which will contain notice of the time and place of the public hearing and the description of the property pursuant to law. Notice of the time and place of the public hearing will be published at least once, but not less than ten (10) days and not more than twenty (20) days, prior to the hearing date. Upon completion of the public hearing, the board may dispose of the real property.

In the case of the demolition of a school district facility or structure, the Board will follow all applicable laws regarding competitive bidding for the demolition project.

The superintendent is responsible for coordinating the action necessary for the Board to accomplish the lease, sale, or disposal of real property belonging to the District, including student-constructed buildings. It will also be the responsibility of the Superintendent to make a recommendation to the Board regarding the use of District real property not being utilized for the education program.

Proceeds from the disposition of real property shall be placed in the District’s physical plant and equipment levy fund. Proceeds from the lease of real property shall be placed in the District’s general fund.

---------------------------------------------------------------------------------------------------------------

Approved: 2/12/90

Reviewed:

Revised: 12/12/11; 7/8/13; 8/12/19

904.2 Disposition of District Equipment

District property, such as equipment, furnishings, supplies, or any other property that is not real property (hereafter “equipment”), will be disposed of when it is determined to be of no further use to the District. It shall be the objective of the District in disposing of the equipment to achieve the best available price or most economical disposal.

It shall be the responsibility of the superintendent to make a recommendation to the Board regarding the method for disposing of equipment of no further use to the District.

Equipment having a value of less than $5,000 shall be disposed of in a manner determined by the superintendent. Equipment having a value of more than $5,000 shall be disposed of in a manner determined by the Board. Any obsolete equipment may be thrown away.

When the superintendent or the Board are disposing of equipment having a value greater than $5,000, the superintendent or the Board shall publish notice of the disposal in a newspaper of general circulation. The publication of the disposal shall be published with at least one (1) insertion each week for two (2) consecutive weeks.

Prior to the Board’s final decision regarding the disposal of equipment having a value greater than $5,000, the Board shall hold a public hearing regarding the disposal or lease of the equipment. The Board shall adopt a resolution announcing the proposed disposition, publishing notice of the time and place of the public hearing, and describing the property pursuant to law.

The Board shall publish notice of the time and place of the public hearing in a newspaper of general circulation at least once, but not less than ten (10) days and not more than twenty (20) days, prior to the hearing date. Upon completion of the public hearing, the Board may dispose of the equipment.

Proceeds from the disposition or lease of equipment shall be placed in the District’s general fund.

---------------------------------------------------------------------------------------------------------------

Approved: 11/14/67

Reviewed: 8/12/19

Revised: 12/12/11; 7/8/13

905.1 Warning System and Emergency Plans

The District shall maintain a warning system designed to inform students, employees, and visitors in District facilities of an emergency. The system shall be maintained on a regular basis under the maintenance plan for the District buildings and sites.

Students shall be informed of this system. Each classroom and office shall have a plan for helping those in need of assistance to safety during an emergency. This shall include, but not be limited to, students and employees with disabilities.

Licensed employees shall be responsible for instructing students on the proper techniques to be followed during an emergency.

---------------------------------------------------------------------------------------------------------------

Approved: 1/8/90

Reviewed: 8/12/19

Revised: 11/16/11; 7/8/13

905.2 Bomb Threats

As soon as a bomb threat is reported to the administration, the District facility should be cleared immediately. A thorough search will be made by the appropriate District or law enforcement officials. Employees and students will remain outside the District facility until it is determined that danger no longer exists.

It is the responsibility of the superintendent to file a report or keep a report of each incident for the District records.

---------------------------------------------------------------------------------------------------------------

Approved: 2/11/02

Reviewed: 8/12/19

Revised: 4/11/11; 7/8/13

905.3 Guiding District Asbestos Policy

Friable and non-friable asbestos containing materials will be maintained in good condition and appropriate precautions will be followed when the material is disturbed. If there is a need to replace asbestos it will be replaced with non-asbestos containing materials. Each school building will maintain a copy of the District’s asbestos management plan.

The District will annually notify, appoint, and train appropriate employees as necessary.

---------------------------------------------------------------------------------------------------------------

Approved: 11/14/88

Reviewed: 1/9/06; 8/12/19

Revised: 11/16/11; 7/8/13

906.1 Naming District Buildings and Property

NAMING PRIVILEGES POLICY

SAMI BEDELL CENTER FOR THE PERFORMING ARTS

SPIRIT LAKE COMMUNITY SCHOOLS

1.  Purpose

1.1 This policy governs the naming of physical assets in the SAMI BEDELL CENTER FOR THE PERFORMING ARTS (hereinafter SAMI CENTER) addition to the Spirit Lake High School in recognition of financial or in-kind contributions from individuals, businesses, organizations and others. Naming recognition may be granted for the naming of physical assets, including, but not limited to, wings, rooms, stages, annexes, recreational areas, green room, lobby and other public spaces, collections of art, and equipment of significant value.

1.2 All naming recognition shall be consistent with the District’s values and objectives, and must uphold the integrity, reputation and mission of the District.

2. General

2.1 An asset may be named in its entirety or portions of an asset may be named to reflect contributions made by different naming benefactors.

2.2 In the case of a physical facility, functional portions of the structure may be considered for naming recognition.

2.3 An offer of financial or in-kind contribution does not guarantee that naming recognition will be granted. Each opportunity for naming recognition must be considered by the Board on its own merits.

2.4 An opportunity for naming recognition must not result in an employee or official of the District receiving any benefit or personal gain.

3. Approval

3.1 The superintendent is the point of contact for all naming recognition opportunities that fall within the scope of this policy.

3.2 The Board will review all opportunities for naming recognition, and will exercise decision-making authority for opportunities for naming recognition.

4. Approval Criteria

4.1 A proposed opportunity for naming recognition must be appropriate to the purpose, use and function of the SAMI CENTER.

4.2 The proposed benefactor’s history and, if applicable, business activities should be appropriate to the specific opportunity for naming recognition.

4.3 If the opportunity for naming recognition is to replace an existing name, consideration should be given to the history or legacy of the current name and whether the existing name might be incorporated into the proposed new name. The Board will not entertain proposals for replacing the name of the building, to wit: SAMI BEDELL CENTER FOR THE PERFORMING ARTS.

5. Restrictions

5.1 The Board will not approve an opportunity for naming recognition:

(a) That may be inconsistent with the District’s legal obligations,

(b) That implies the District’s endorsement of a partisan political or ideological position or of a commercial product;

(c) That involves naming an asset after an elected official who is currently in office;

(d) That conveys a message that might be deemed prejudicial to race, religion, gender or sexual orientation;

(e) That presents demeaning or derogatory portrayals of communities or groups or, in light of generally prevailing community standards, could reasonably be expected to cause offense to a community or group;

(f) That promotes alcohol, tobacco, or other addictive substances;

(g) That involves an individual, business or organization whose main business is derived from the sale of alcohol, or that involves an individual, business or organization whose main business is derived from the sale of tobacco, pornography, the production or sale of firearms, vice, gambling, gaming of any kind, or the use, development or sale of illegal substances.

6. Signs

6.1 Signage or other naming devices associated with name recognition must not impact the quality and integrity of the properties associated with the District, and particularly, the SAMI CENTER.

6.2 A name may only be given to one asset in recognition of a contribution, but a benefactor name may be displayed on more than one sign or naming device associated with the designated asset.

7. Naming Recognition Agreements

7.1 All agreements with benefactors for naming recognition must be in writing.

7.2 A copy of all agreements for naming recognition must be maintained in the District’s Administrative Offices.

7.3 The Board may, upon giving written notice to the benefactor, terminate an agreement for naming recognition where, in the opinion of the Board, any action or association by the naming benefactor calls into serious question the integrity and reputation of the District.

8. Continuation, Change or Transfer of Naming Recognition

8.1 When the use of an asset is changed due to obsolescence, the asset being sold, demolished, substantially renovated, rebuilt or designated for a different use, the Board may continue to use the name, transfer the name to another comparable asset, or discontinue the use of the name.

8.2 The disposition of any previously named asset with a retained value from the SAMI CENTER shall be governed by the policies of the District referencing the disposition of District assets.

8.3 Any discontinuation or transfer of a name will require the approval of the Board.

8.4 If a corporation or business name changes, signage and other naming devices may be changed at the cost of the benefactor, with the approval of the Board.

---------------------------------------------------------------------------------------------------------------

Approved: 9/17/07                                         Reviewed: 12/12/11                                    Revised: 7/8/13; 8/12/19