It is the responsibility of the Board president to lead a well-organized Board in an efficient and effective manner. The Board president will set the tone of the Board meetings and, as the representative of the consensus of the board, speak on behalf of the Board to the public.
The president of the Board is elected to serve a one year term by a majority vote at the organizational meeting in odd- numbered years,or in even-numbered years, a regular meeting held between twelve to thirteen months after the most recent organizational meeting. A member may be elected to successive one-year terms as president.
The president, in addition to presiding at the Board meetings, will take an active role in Board decisions by discussing and voting on each motion before the Board in the same manner as other Board members. However, before making or seconding a motion, the Board president will turn over control of the meeting to either the vice-president or other Board member.
The Board president has the authority to call special meetings of the Board. Prior to Board meetings, the Board president will consult with the superintendent on the development of the agenda for the meeting.
The Board president, as the chief officer of the District, will sign employment contracts and sign other contracts and school district warrants approved by the Board. The board delegates to the Superintendent the authority to sign contracts for teachers and support staff, including bus drivers, custodians, education associates, and clerical and food service employees. The Board president will appear on behalf of the school corporation in causes of action involving the District, unless the Board president must appear individually as a party, in which case, this duty shall be performed by the secretary.
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Approved: 11/14/67 |
Reviewed: 1/14/19 |
Revised: 8/9/10, 2/11/13, 12/9/19; 12/9/24 |
The vice-president of the Board is elected by a majority vote at the organizational meeting in odd- numbered years or, in even-numbered years, at a regular meeting held between twelve and thirteen months after the most recent organizational meeting, to serve a one-year term of office. A member may be elected to successive one-year terms as President.
If the Board president is unable or unwilling to carry out the duties required, it is the responsibility of the vice-president of the Board to carry out the duties of the President. If the President is unable or unwilling to complete the term of office, the Vice-President will serve as President for the balance of the President’s term of office, and a new Vice-President will be elected.
The Vice-President will take an active role in board decisions by discussing and voting on matters before the board in the same manner as other board members. The Vice-President will accept control of the meeting from the President when the President wishes to make or second a motion.
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Approved: 2/12/07 |
Reviewed: |
Revised: 8/9/10; 2/11/13; 1/14/19; 12/4/24 |
A Board secretary may be appointed from employees, other than a position requiring a teaching certificate, or from the public. To finalize the appointment, the Board secretary will take the oath of office during the meeting at which the individual was appointed or no later than ten (10) days thereafter.
It is the responsibility of the Board Secretary, as custodian of the District’s records, to preserve and maintain the records and documents pertaining to the business of the Board; to keep complete minutes of special and regular Board meetings, including closed sessions; to keep a record of the results of regular and special elections; to keep an accurate account of school funds; to sign warrants drawn on the school funds after Board approval; and collect data on truant students. The Board Secretary will also be responsible for filing the required reports with the Iowa Department of Education.
In the event the Board Secretary is unable to fulfill the responsibilities set out by the Board and the law, the Superintendent, or its designee, will assume those duties until the Board Secretary is able to resume the responsibility or a new Board Secretary is appointed.
The Board Secretary will be covered by an insurance policy paid by the school district.
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Approved: 4/12/77 |
Reviewed: |
Revised: 2/22/10; 2/11/13; 1/14/19; 12/9/24 |
It is the responsibility of the Board to appoint a Treasurer. A Board Treasurer may be appointed from employees, other than a position requiring a teaching certificate, or from the public. To finalize the appointment, the Board Treasurer will take the oath of office during the meeting at which the individual was appointed or no later than ten days thereafter.
It is the responsibility of the Treasurer to oversee the investment portfolio, to receive funds of the school district, to pay out the funds for expenses approved by the Board, to maintain accurate accounting records for each fund, to report monthly regarding the investment portfolio and the status of each fund and to file required reports with the appropriate state agencies and other entities. It will also be the responsbility of the Treasurer to work with the Secretary to coordinate the financial records, the financial reports, the cash flow needs and the investment portfolio of the school district.
If the Treasurer is unable or unwilling to carry out the duties required, it is the responsibility of the Superintendent, or its designee, to carry out the duties of the Treasurer.
The Board Treasurer will be covered by an insurance policy paid by the school district.
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Approved: 4/12/77 |
Reviewed: |
Revised: 2/15/10; 2/11/13; 1/14/19; 12/9/24 |
The Board will rely on various advisory committees to counsel it as one way to learn about the needs and desires of the District and its residents. The central purpose of all advisory committees is to contribute to the educational program by conducting studies, identifying problems, and developing recommendations that will help the Board in the decision making process. The ultimate authority to make decisions will continue to rest with the Board.
The Board may form citizens’ advisory committees at such times and for such specific purposes as the Board deems necessary. These committees are ad hoc committees. An ad hoc committee may be formed by board resolution which will outline the duties and purpose of the committee. The committee is advisory in nature and has no duty or responsibility other than that specifically stated in the board resolution. The committee will automatically dissolve upon the delivery of its final recommendation to the board or upon completion of the duties outlined in the board resolution. The board will receive the report of the committee for consideration. The board retains the authority to make a final decision on the issue. The committee may be subject to the open meetings law.
When possible, and when the necessary expertise required allows, members will be broadly representative of the community's population and will be chosen from among residents who have shown an interest in the topic to be studied, or who have a particular expertise relating to the topic.The committee members will consider the various viewpoints on the issue. The board may designate a board member and the Superintendent to serve on an ad hoc committee. The committee wil select its own chairperson, unless the board designates otherwise.
Once activated, the committee will report periodically to the Board, keeping it informed of progress and problems. The Board may designate the intervals at which it will hear from the committee, but any significant developments will be reported as they occur. No announcement may be made by any committee or its members to the public or press until such release has been cleared with the Board.
The Board will provide citizens' advisory committees (ad hoc) with a suitable meeting place and other required facilities until the Board dissolves the committees.
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Approved: 11/14/67 |
Reviewed: 2/11/13; 1/14/19 |
Revised: 9/17/12; 12/9/24 |
Ad Hoc Committee Purpose and Function
The specific purpose of each ad hoc committee varies. Generally, the primary function of an ad hoc committee is to give specific advice and suggestions. The advice and suggestions should focus on the purpose and duties stated in the board resolution establishing the committee. It is the board's role to take action based on information received from the ad hoc committee and other sources. Ad hoc committees may be subject to the open meetings law.
Approved: 12/9/24 Reviewed: Revised: