The Board authorizes the use of video cameras on school transportation as a means to monitor and maintain a safe environment for students and employees. The video cameras may be used to record activity on vehicles used for transportation to and from school, field trips, curricular events and extracurricular events. The contents of the video recordings may be used as evidence in a student and/or employee disciplinary proceeding.
Student Records
The content of the video recordings of student activity while using school transportation may be a student record subject to board policy and administrative regulations regarding confidential student records. Only those persons with a legitimate educational purpose may view a video recording of a student using school transportation. In most instances, those individuals with a legitimate educational purpose may be the superintendent, building principal, transportation director, bus driver and special education staffing team. A video recording recorded during a school-sponsored trip, such as an athletic event, may also be accessible to the sponsor or coach of the activity. If the content of the video recording becomes the subject of a student disciplinary proceeding, it may be treated like other evidence in the proceeding.
Employee Records
The content of the video recordings of employee activity while using school transportation may be an employment record, kept in the employee’s personnel file, subject to board policy and administrative regulations regarding confidential personnel records.
Notices
The District will annually provide the following notice to students and parents:
The Spirit Lake Community School District Board of Directors has authorized the use of video cameras on school district buses. The video cameras will be used to monitor student behavior to maintain order on the school buses to promote and maintain a safe environment. Students and parents are hereby notified that the content of the videotapes may be used in a student disciplinary proceeding. The content of the videotapes are confidential student records and will be retained with other student records. Videotapes will only be retained if necessary for use in a student disciplinary proceeding or other matter as determined necessary by the administration. Parents may request to view videotapes of their child if the videotapes are used in a disciplinary proceeding involving their child.
The District will annually provide the following notice to employees:
The Spirit Lake Community School District Board of Directors has authorized the use of video cameras on school district buses. The video cameras will be used to monitor student and employee behavior to maintain order on the school buses to promote and maintain a safe environment. Employees are hereby notified that the content of the videotapes may be used in an employee disciplinary proceeding. The content of the videotapes may be confidential records and will be retained in the employee’s personnel file. Videotapes will only be retained if necessary for use in an employee disciplinary proceeding or other matter as determined necessary by the administration. Employees may request to view videotapes of their child if the videotapes are placed in the employee’s personnel file.
The following notice will also be placed on all school buses equipped with a video camera:
This bus is equipped with a video/audio monitoring system.
Review of Videotapes
The school district will review videotapes when necessary as a result of an incident reported by a bus driver, student/parent and/or employee.
Viewing of videotapes is limited to the individuals having a legitimate purpose. A written log will be kept of those individuals viewing the videotapes stating the time, name of individual viewing and the date the videotape was viewed.
Video Monitoring System
Video cameras will be used on only a select number of school district buses. Determination of how video cameras will be used and which school buses will be equipped with video equipment will be made by the superintendent in consultation with the building principals and transportation director.
Students and employees are prohibited from tampering with the video cameras on the school buses. Students and employees found in violation of this regulation will be disciplined in accordance with District policies, and may be required to reimburse the District for any repairs or replacement necessary as a result of the tampering.
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Approved: |
Reviewed: 2/11/19 |
Revised: 6/10/13 |