711.06 Transportation of NonSchool Groups

District vehicles may be made available to local non-profit entities which promote cultural. educational, civic, community, or recreational activities for transporting to and from non-school- sponsored activities within the state as long as the transportation does not interfere with or disrupt the education program of the District and does not interfere with or delay the transportation of students. The local non-profit entity must pay the cost of using the District vehicle as per the current fee schedule.

Prior to making the District transportation vehicle available to the local non-profit entity, the school bus signs shall be covered and the flashing warning lamps and the stop arm made inoperable.

Any use of District vehicles by non-school groups shall be subject to the following guidelines:

  1. Requests must be made a minimum of one (1) week in advance. If the request interferes or conflicts with District use of the vehicle, the request will be denied. The final decision of whether a request will be granted is within the discretion of the administration.
  2. Requests must be made by recognized youth organizations and/or groups or organizations sponsoring projects in the interest of the local community, state or national benefit or welfare.
  3. The rental period will be negotiated directly with the administration.
  4. Adult chaperones may be required to accompany the bus driver and riders.
  5. All requests will be charged bus and driver fees.
  6. Alcoholic beverages and tobacco products are prohibited on school district vehicles.
  7. Whenever damage caused by vandalism or carelessness results, the group shall reimburse the school district for cost of repairs and may be denied further use of District vehicles.

 

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Approved: 11/20/90

Reviewed: 2/11/19

Revised: 9/17/07; 6/10/13; 10/13/25

711.06E1 Transportation of NonSchool Groups User Agreement

Date of Request: _______________                          Date Bus Needed: _______________

Bus Request: _________________________            Time Needed: __________________

Group Requesting: ___________________________________________

The use of the buses of the District shall be in accordance with the following rules and regulations:

  1. Use of the buses fees shall be assessed based upon the actual state transportation report cost per mile.
  2. Driver fees shall be assessed based upon staff employees necessary and available, and at the actual driver contract cost per hour.
  3. Requests must be made a minimum of one week in advance. If the request interferes or conflicts with school district use of the vehicle, the request will be denied. The final decision of whether a request will be granted is within the discretion of the administration.
  4. Requests must be made by recognized youth organizations and/or groups or organizations sponsoring projects in the interest of the local community, state or national benefit or welfare.
  5. The rental period will be negotiated directly with the administration.
  6. Adult chaperones may be required to accompany the bus driver and riders.
  7. All requests will be charged bus and driver fees.
  8. Alcoholic beverages and tobacco/nicotine products are prohibited on District vehicles.
  9.  Whenever damage caused by vandalism or carelessness results, the group shall reimburse the school district for cost of repairs and may be denied further use of District vehicles. Requests must be made a minimum of one week in advance.
  10.  The person signing this agreement shall be financially responsible for all costs accrued.

 

(_____ Total Miles Traveled X _____ Cost per Mile) + (_____ Total Hours Traveled X _____ Hourly Cost of Driver) = _____ Total Bus Charge

 

_____________________________________                                  _____________________________________________

Superintendent or Designee                                                                          Group Representative

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Approved: 10/16/72

Approved: 10/16/72; 2/11/19

Revised: 9/17/07; 6/10/13; 12/9/19; 10/13/25