1005.1 Community Use of District Facilities and/or Equipment

The Board encourages wise and careful use of District buildings to the fullest extent, providing the activities conducted are not contrary to public interests as determined by the Board or as provided by the law.

All requests for the use of District facilities and/or equipment shall be made through the superintendent. It is the responsibility of the superintendent or the superintendent’s designee to determine whether the District facility and/or equipment is available and whether the potential user’s application meets all necessary requirements.

No facility or equipment may be used that conflicts with the educational program. The superintendent or the superintendent’s designee reserves the right to deny use of the buildings/facilities and/or equipment to any individual and/or group.

There are three classifications of community (non-school) use of District facilities and/or equipment. These classifications have been established for the purpose of determining rental charges and other fees.

1.         Open Gyms: The gymnasiums may be opened before and after school hours, on weekends and during the summer at the discretion of the superintendent or the superintendent’s designee. The school employee opening the gym is responsible for locking it. There will be no direct supervision provided by the District, and the individuals utilizing the gymnasium during this time shall be responsible for all supervision. There will be no charge for the use of the gymnasium during these times.

2.         General: The District facilities and/or equipment’s use is for purposes that are educational, charitable, and/or of general community interest. Such events must be open to the public in general with no admission charged or contributions taken. A custodian shall be present in the building. There will be no basic charge except for custodial help above what is regularly assigned to the building.

3.         Commercial: The District facilities and/or equipment are used by business or commercial organizations, which includes community and locally-sponsored non- community groups requesting the use of school facilities for fund-raising purposes that are not necessarily devoted to educational, charitable, or community interest activities. Admission may be charged or contributions received. There will be a charge for this use, as outlined below.

The use of District facilities and/or equipment by an organization operated for private gain, or any other purpose involving private gain, shall be permitted only when:

1.         Such use is sponsored by some organization that is not operated for private gain;

2.         Such use will not benefit principally the organization that is operated for private gain;

3.         A worthy education, civic, or charitable purpose will be served;

4.         A substantial group in the community will be benefited; or

5.         Alternative facilities are unavailable or available only at undue cost or convenience.

The superintendent or the superintendent’s designee shall have sole discretion to determine whether an organization operated for private gain, or any other purpose involving private gain, shall be permitted to use District facilities and/or equipment.

All rentals of the District facilities and/or equipment are handled through the superintendent or the superintendent’s designee. A group using any District facilities and/or equipment will be charged for each morning, afternoon, or evening session the facility is used.

Basic charges for heat, lights, and space will be as follows:

 

Open Gym

General

Commercial

Any classroom

 

NC

$ 20.00

Cafeteria or Multipurpose Room w/o kitchen

 

NC

$ 50.00

Cafeteria or Multipurpose Room with kitchen

 

NC

$ 85.00

Any Media Center

 

NC

$ 50.00

Gymnasium

NC

NC

$150.00

Athletic Fields

NC

NC

$150.00

* The District reserves the right to adjust fees for special circumstances.

 

Separate and additional charges may be assessed for cooks and custodial maintenance service as follows:

  1. There will be no charge for custodial services when the building or room is used for educational purposes, including adult education.
  2. When school facilities are used for general purposes, if at a time when a custodian is normally on duty and no additional custodial help is needed, there will be no charge. If used at a time other than when the custodian is normally on duty or additional custodial help is needed, the custodial rate will be at time and a half of the custodian's regular hourly wage, with a minimum charge of two (2) hours. The time will start when the employee opens the doors of the building.
  3. When school facilities are used for commercial purposes, the custodial rate will be $35 per hour, with a minimum charge of two (2) hours. The time will start when the employee opens the doors of the building.
  4. When kitchen facilities are used, a cook must be on duty. The charge will be at the current rate established by the Board.

Supervision of the use of facilities shall be accomplished by appropriate personnel as designated by the superintendent or the building administrator.

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Approved: 8/9/82

Reviewed: 4/8/19

Revised: 9/19/11; 7/8/13