Student directory information is designed to be used internally within the school District. For purposes of this policy and other policies relating to student directory information, student is defined as an enrolled individual in a pre-kindergarten through twelfth grade, including children in school district-sponsored child care programs.
Directory information is information contained in the education records of a student that would not generally be considered harmful or an invasion of privacy if disclosed. The district may disclose "directory information" to third parties without consent if it has given public notice of the types of information which it has desingated as "directory information", the parent's or eligible student's right to restrict the disclosure of such information, and the periof of time within which a parent or eligible student has to notify the school in writing that he or she does not want any or all of those types of information designated as "directory information". The district has designated the following as "directory information": student's name, address, telephone number, date and place of birth, e- mail address, grade level, enrollment status, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, degrees and awards received, the most recent previous educational agency or institution attended by the student, student ID number that is displayed on a student identification card (provided it cannot be solely used to access the student’s educational records), user ID or other unique personal identifier that is displayed on a student identification card (provided it cannot be solely used to access the student’s educational records), photograph and other likeness, and other similar information.
The District may designate that certain directory information is available to specific parties and/or for a specific purpose.
Prior to developing a student directory or to giving general information to the public, parents of students, and parents of children homeschooled in the school district, will be given notice annually of the intent to develop a directory or to give out general information and have the opportunity to deny the inclusion of their child's information in the directory or in the general information about the students.
It is the responsibility of the Superintendent to provide notice and to determine the method of notice that will inform parents.
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Approved: 1/8/04 |
Reviewed: |
Revised: 8/13/12; 5/13/13; 6/10/19; 7/24/25 |
AUTHORIZATION FOR RELEASING STUDENT DIRECTORY INFORMATION
The Spirit Lake Community School District has adopted a policy designed to assure parents and students the full implementation, protection and enjoyment of their rights under the Family Educational Rights and Privacy Act of 1974 (FERPA). A copy of the school district's policy is available for review in the District Office.
The law requires the school district to designate as "directory information" any personally identifiable information taken from a student's educational records prior to making such information available to the public. The school district has designated the following information as directory information: name, address, telphone number, date and place of birth, e-mail address, grade level, enrollment status, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, degrees and awards received, the most recent previous educational agency or institution attended by the student, student ID number that is displayed on a student identification card (provided it cannot be solely used to access the student's educational records), user ID or other unique personal identifier that is displayed on a student identification card (provided it cannot be solely used to access the student's educational records), photograph and other likeness, and other similar information.
You have the right to refuse the designation of any or all of the categories of personally identifiable information as directory information with respect to your student provided that you notify the District in writing prior to the start of the school year or upon admission to the District. If you desire to make such a refusal, please complete and return the slip attached to this notice.
If you have no objection to the use of student information, you do not need to take any action.
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RETURN THIS FORM
Spirit Lake Community School District Parental Directions to Withold Student/Directory Information for Education Purposed for _________ school year.
Student Name:__________________________________________ Date of Birth: ____________________________
School: ________________________________________________ Grade: _________________
______________________________________________ ________________________
(Signature of Parent/Legal Guardian/Custodian of Child) (Date)
This form must be returned to your child's school no later than __________________, 20______.
Additional forms are available at your child's school.
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Approved: Reviewed: 6/10/19 Revised: 5/13/13; 7/24/25
The student handbook or similar publication given to each student which contains general information about the school shall contain the following statement, which shall be published at least annually in a prominent place or in a newspaper of general circulation in the District:
The following information may be released to the public as follows in regard to any individual student of the District as needed. Any student over the age of eighteen or parent not wanting this information released to the public must make objection in writing by the start of the school year or upon enrollment into the district to the principal. The objection needs to be renewed annually.
Directory information may include: Name, address, telephone number, date and place of birth, e-mail address, grade level, enrollment status, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, degrees and awards received, the most recent previous educational agency or institution attended by the student, student ID number that is displayed on a student identification card (provided it cannot be solely used to access the student’s educational records), user ID or other unique personal identifier that is displayed on a student identification card (provided it cannot be solely used to access the student’s educational records), photograph and other likeness, and other similar information.
Directory information, which is information that is generally not considered harmful or invacion of privacy if released, can also be disclosed to outside organizations without a parent's prior written consent. Outside organizations include, but are not limited to, companies that manufacture class rings or publish yearbooks. In addition, two federal laws require local education agencies (LEA's) receiving assistance under the Elementary and Secondary Education Act (ESSA) of 1965 to provide military recruiters, upon request, with the following information - names, addresses and telephone listings - unless parents have avised the LEA that they do not want their student's information disclosed without their prior written consent.
The Family Educational Rights and Privacy Act (FERPA), A Federal Law requires that Spirit Lake School District, with certain exceptions, obtain your written consent prior to the disclosure of personally identifiable information from your child's education records. However, Spirit Lake School District may disclose appropriately designated "directory information" without written consent, unless you have advised the district to the contrary in accordance with District procedures. The primary purpose of directory information is to allow Spirit Lake School District to include this type of information from your child's education records in certain school publications.
Examples include:
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Approved: |
Reviewed: |
Revised: 5/13/13; 6/10/19; 7/24/25 |